Is your company’s induction program effective?


We’ve all sat through boring induction training, right?

Much talk about health and safety, PPE, mission statements, dress codes, etc.

But, if done professionally and efficiently, inductions can be interesting, boost morale, and clearly understand your organisation’s goals, values, and vision. Once inductions are completed, you should be confident that new contractors or employees will consistently abide by your company’s policies.

Quality workplace inductions can also help new workers to settle in quickly in their new environment, become more productive, and consider working with you for a longer time, instead of just joining your company as a stepping stone to the next job. Making a good first impression is just as important in business as in real life!

How to make your induction program mean something

Let’s look at the induction training process for a contractor in the healthcare industry. For some, they’re already moving into another new environment, so they need to be up to speed with what’s expected from them at your facility. In healthcare environments, staff and contractors must remain safe and use best practices for hazardous tasks like manual handling, to keep themselves and those around them safe.

4 essential points they need to be across include:

  • The legislation and standards that govern your facility in your area
  • How to report incidents and hazards properly and quickly
  • How to assess risk and prevent incidents from happening
  • Being up-to-date with best practice manual handling procedures (when relevant)

Many companies induct new employees using the “Go Away and Find Out for Yourself” approach. However, with an online induction course program, you can streamline this process and give them the confidence to proceed right away by providing all the information they need in one convenient location.

Make it as simple as possible with online induction software

Utilising an electronic platform allows you to streamline the security of onboarding and manage a new worker more efficiently.

An effective online induction and training system can:

  • Provide all personnel with an initial induction and ongoing training.
  • Allow workers to complete their onboarding inductions before arriving on-site.
  • Be a central storage location for licenses and insurance.
  • Keep contractors safe in the knowledge that their information is secure.

Another great feature that an online induction program can offer is interactive content and videos. This is a much more efficient way to get your message across so everyone understands it.

Rapid Induct is an example of online induction software that, with the above features, ensures a seamless onboarding experience for new workers. Not only does the platform meet the highest information security standards, but it also connects with our visitor management system to enable fast sign-in and sign-out so new workers don’t get held up with basic procedures.

For administrators, maintaining inductions online means the compliance status of every employee or contractor can be reviewed at any time through live dashboards which makes staying on top of compliance management simple.

What to include in an induction training checklist

Induction training must include the following four fundamentals:

  • General training – the history of the organisation, its values, philosophy, and the organisational structure
  • Mandatory training – the rules and regulations governing its industry, work health and safety, industry standards etc.
  • Job training – the provision of a training or procedure manual, and time organised for shadowing another worker if applicable
  • Training evaluation – the confirmation that they have read and understood the training, plus an opportunity to provide a review about the quality of the training
  • Your induction training material should be easy to follow plus use simple language and short sentences to keep the reader engaged and focused. 

When the induction process starts state the essential details to organise before a new hire starts:

  • Employee details
  • Signed letter of engagement
  • Relevant licenses
  • Banking details
  • Emergency contact details
  • IT access and uniforms and passes prepared

Then, make sure to cover these details on the first day:

  • Orientation and housekeeping
  • The history of the organisation
  • Their direct report and an organisational chart
  • Introduction to other staff
  • Location of facilities: kitchen, toilet, staff room or lockers, etc.
  • Essential admin procedures
  • A copy of the relevant business policies and procedures e.g. codes of conduct and work health and safety policies or procedures
  • Workplace policies and procedures e.g. uniform or dress code, leave information, social media policy, bullying, harassment, and anti-discrimination policies
  • Their duties and procedure manual and other training
  • Hours of work and break times

It’s essential to get feedback from the worker as to the training quality, and a formal sign-off as assurance that they have understood the requirements of working within your organisation. For more information about how to organise employee induction content, our guide on how to create an effective online induction explains the process further.

Streamline your online induction process with OVS Solutions.

Contact us at OVS Solutions to streamline your contractor onboarding processes and make your induction program an effective one. We help businesses of all sizes, across all industries, to improve their work practices.